Senior Executive Assistant

Job Summary:

The Senior Administrative Assistant provides high-level administrative support to executives and senior management within the organization. This role involves managing schedules, coordinating meetings, handling correspondence, and performing a variety of tasks to ensure the efficient operation of the office. The ideal candidate is highly organized, detail-oriented, and capable of handling sensitive information with discretion.

Key Responsibilities:

• Calendar Management: Coordinate and manage complex calendars, schedule meetings, and arrange appointments for executives and senior management.
• Communication: Serve as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and handling correspondence.
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and minutes. Arrange logistics for meetings, such as room bookings and catering.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for executives and senior management.
• Document Management: Prepare, edit, and proofread documents, reports, and presentations. Maintain and organize electronic and paper filing systems.
• Project Support: Assist with special projects and initiatives as needed, providing administrative support and coordination.
• Office Management: Oversee office supplies and equipment, ensuring the office environment is well-maintained and functional.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
• Team Collaboration: Work collaboratively with other administrative staff to ensure seamless support across the organization.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Experience: Minimum of 5 years of experience in an administrative support role, with at least 2 years supporting senior management or executives.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.