Business Support & Events Coördinator

Bring structure, coordination and impact to our business

Are you highly organised, proactive and comfortable working closely with senior management? Do you enjoy bringing people together, coordinating projects and making sure things run smoothly?

We are looking for a Business Support & Events Coordinator to support our Managing Director and Leadership Team in the day-to-day coordination of our business activities.

In this varied role, you will act as a key point of contact between management, internal teams, headquarters and our dealer network. You will help structure management processes, coordinate business-related initiatives and ensure effective communication and follow-up across the organisation.

This is a role for someone who enjoys taking ownership, connecting the dots and making things happen in a dynamic, international environment

Your responsibilities

Management & Business Support

• Support the Managing Director and Leadership Team in the preparation and follow-up of management meetings, quarterly business reviews and Town Hall meetings.
• Coordinate meeting agendas, presentations, reports and action points, ensuring proper follow-up of key decisions and priorities.
• Support the preparation and coordination of annual business plans and related reporting towards headquarters.
• Act as a central point of contact between local management, headquarters and internal stakeholders.
• Provide organisational and administrative support to the Managing Director, including travel arrangements, correspondence and presentations.

Business Coordination & Project Support

• Coordinate various cross-functional projects and business initiatives, ensuring smooth planning, communication and follow-up.
• Support the implementation of new ways of working, processes and internal initiatives.
• Coordinate communication and governance activities with our dealer network.
• Identify opportunities to improve coordination, information flow and day-to-day ways of working.
• Take ownership of specific assignments and ensure that actions are followed through.

Communication & Employee Engagement

• Coordinate internal communication activities, ensuring clear and consistent information sharing across the organisation.
• Support the preparation of presentations, internal announcements and management communications.
• Organise and coordinate employee events, team-building activities and other engagement initiatives or events
• Contribute to HR-related initiatives, including onboarding activities and employer branding projects.
• Support the organisation of local events and other communication initiatives.

Office & General Coordination

• Oversee the smooth running of local office-related activities and general services, in collaboration with the reception team.
• Coordinate practical office matters, suppliers, facilities and general administrative needs.
• Ensure a welcoming and well-organised office environment.
• Support new employees during their onboarding process.

Who you are

We are looking for a hands-on, versatile and service-oriented professional who combines strong organisational skills with excellent communication abilities.

• Bachelor's degree or equivalent experience in Business Administration, Management, Communication or a related field.
• Several years of relevant experience in business support, office management, management assistance or project coordination.
• Excellent command of Dutch, French and English, both written and spoken.
• Strong organisational and planning skills, with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills, allowing you to interact confidently with different stakeholders, including senior management.
• A proactive and solution-oriented mindset: you anticipate needs, take initiative and enjoy making things happen.
• Strong attention to detail and the ability to bring structure to complex information and activities.
• Comfortable working independently while maintaining a collaborative and team-oriented approach.
• Excellent knowledge of MS Office, particularly PowerPoint, Excel and Word. Experience with SharePoint and Microsoft Teams is an asset.

Above all, you are someone who makes things happen: you enjoy connecting people, organising information, coordinating initiatives and ensuring that commitments turn into action.

What we offer

• A varied and visible position with close interaction with the Managing Director and Leadership Team.
• The opportunity to contribute to the smooth running and development of a dynamic international organisation.
• A broad range of responsibilities, offering both autonomy and opportunities to take initiative.
• A collaborative and informal working environment with a strong focus on personal development.
• An attractive remuneration package in line with your experience, complemented by a range of additional benefits.

Ready to take the next step?

If you recognise yourself in this profile and enjoy being at the heart of business coordination and management support, we would love to hear from you.

Join us and play a key role in connecting people, coordinating priorities and making our organisation work smoothly and effectively.